Contact needed; schedule tweak

I've sent email or PMs in most of these cases, but I'm not entirely sure my messages are getting through, so I'm going to use this forum as well.

I need to hear back as soon as possible from the following participants:
- Author of "Toast - cut five ways" regarding missing text Update received
- Artist for "Toast - cut five ways" regarding art links Update received
- Author for Angst prompt "Where have you been" regarding status/participation Update received

I would also appreciate a check-in from the following participants:
- Author of Friendship Week 2 - not yet filed to collection? - Posted!
- Author of the only remaining AU story confirming completion/posting shortly
- Author of the Action/Adventure story for the prompt "ancient ghosts" confirming completion/posting shortly

If in any case delays are due to AO3 downtime, please just let me know. I'm up at weird hours, so if you send me any text/art you need posted and instructions regarding what to do with it, I can make sure it gets into the collection somehow, with the correct attribution.

Comments are screened.

In related news, I have to swap "reveal" days. Humor will now be Wednesday and Team will now be Thursday. My apologies if this disappoints or inconveniences anyone.

For the curious, current stats (updated 6 June 1415 US EDT):
10 submitted stories (one pinch-hit); 2 pending stories; 11 official drop-outs.
Genficathon Team Sunshine

2012: Angst, Week 1: Clipped

Category: Angst
Title: Clipped
Prompt(s): [Freestyle]
Additional Content Notes: Alternate Universe, Wingfic, Torture, Aftermath of Torture, Angst, Vignette
Wordcount: 3624
Summary: When a Scholar is attacked and mutilated, a Healer takes extraordinary measures to save him. A Guardian is then tasked to protect them both.

Story: Clipped

Note: Comment notifications to sga_genadmin from this post are currently turned OFF.
Genficathon Team Sunshine

2012: Friendship, Week 1: The Bridge

Category: Friendship
Title: The Bridge
Prompt(s): "When you try your best but you don't succeed / When you get what you want but not what you need / When you feel so tired but you can't sleep / Stuck in reverse" ("Fix You", Coldplay)
Additional Content Notes: Alternate Universe, Friendship, Male-Female Friendship, Alternate Universe - Thieves
Wordcount: 1934
Summary: They're a team of highway robbers - really not that great highway robbers, though, so maybe focus on the team part

Story: The Bridge
Art: Art for 'The Bridge'

[Edited 14 June to use more-direct links to works.]

Note: Comment notifications to sga_genadmin from this post are currently turned OFF.

*Tentative* posting schedule

Today is of course AO3's busiest day, meaning several folks are getting 502 errors when trying to post or access pages there. Sigh. I'm sorry about this. We'll get there.

This is a tentative posting schedule based on the fics that have been submitted or firmly promised by this point. There may need to be adjustments, but as a general guideline, this should be close.

I'm not listing names, for reasons that I expect are obvious. (All extensions are unique in their categories.) If your story is listed for a date you don't think will work — because you need an extra day or two of polish, for example — let me know and I'll see if I can tweak. Several of these dates are from such arrangements already, though, so there may not be much room.

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Edit 1215 US EDT Sunday: The above schedule is also subject to modification if I receive more responses; the last two fics will bump up a day if the Angst pinch-hit doesn't come through. Note: I have gotten formal drop-out notices of one form or another from eight authors, but I need either a fic or a drop-out from four authors, as well as a plan from the author of A/A 2a up there. If you're one of the following generically described authors, would you please let me know if you're still participating? I need either a firm commitment (I can give a short extension, slotting you in to the week two fics, if you're certain you'll be ready by then) or a drop-out, please.
- Friendship fic, freestyle, Dave & Nancy Update received
- Angst fic, prompts include "The Eyes of the White Tower" Update received
- Angst fic, prompt "Where have you been?"
- Team fic, freestyle, AOL contact address Update received

Edit 1440 US EDT Sunday: Week 2 rearranged per update on a pending fic.

Fic deadline quick notes

Greetings, all!

I'm sorry I was out of touch yesterday; there were things. Regardless: I'm going to answer all direct queries shortly, but anyone who has asked for a few more hours — you've got it. If you can, you would make things a little easier for me by posting to the collection now and then editing as needed, but as long as you're serious about being very nearly ready, it's all good.

I'm now going to go answer direct questions and knock together a tentative schedule based on submitted fics, promises, and drop-outs.

Artists, as I've just now posted to the art comm, please post your art directly to the collection. I'll try to go through and do any cross-linking I can; pointers and direct instructions are appreciated, as I'm not used to working with images.

Comments are once again screened, so feel free to leave any questions or art-instructions-for-the-novice you may have.

Thank you all for your patience!

Posting guidelines

Greetings, authors!

The final-draft deadline of 4 June 2 June is fast approaching. Stories should be posted to the collection at AO3, which is most easily done by going directly to this link. Doing so will ensure your story posts only to the collection, without revealing you to the public.

Following the prompts on this page in order:
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Works will be visible to you, on your AO3 user page (but not in your Works subpage yet!), and they will be visible to community maintainers (me, leesa_perrie, and honorary maintainer sholio). You can edit the story as much as you need at any time.

Remember, if you have any problems at all, let me know, and you can list me as a co-author when you contact me if you need me to edit the work directly.

If you have any questions or quibbles at all, let me know! (Comments are screened for anonymity.) As new questions are asked/answered or as I encounter anything else to note, I'll edit this post, and I'll make the edits clear with the edit history below, so watch this space!
Edit History:
2240 (US EDT) 20 May 2012: Added "don't worry" clarification to "Fandom"; added entire amendment starting with "However" in "Relationships".
2152 (US EDT) 23 May 2012: Corrected final-draft deadline by strikethrough.

Reminder: Deadline to be eligible for art is today!

Remember, if you want art, the deadline is today!

By "today", consider that to mean that it's Thursday somewhere in the world. Don't sweat hours or minutes.

Full draft submissions
If you have a draft ready, email it to the sga.genficathon user at gmail. I'd prefer that you attach a text file so that we can just transfer that file to the artist, but I can repackage if needed. Make sure to let me know if you're open to the artist knowing your identity!

Drafts should be submitted "today", but if you do finish your draft as late as Saturday 10am US EDT, you can send it along. I'll try to include it; no promises.

On Saturday, at noon US EDT, I'll post a members-only locked entry at sgagen_art that includes the header info for all submitted drafts. The header info will include a new line indicating whether the author is willing to be revealed to the artist. This entry will initially not allow comments, so that everyone has a chance to read all the entries. Fifteen minutes later, I'll switch the post to allow comments so that claiming can commence. The format will be the same as last year, with all info listed in the body of the post. (This is a tentative plan; please let me know of any problems or questions.)

Non-draft submissions
If you're not submitting a draft but want to participate in the round-two artist matching, leave a comment with your headers, including summary, here. (I'm cross-posting here, at DW, and in the art comm; you may use any of these locations.) I will screen comments, so they will not appear publicly but I will receive notifications for them.

I'd prefer to receive those "today", but I will accept them up until noon US EDT Saturday.

On Saturday, after I open the full-draft post to claiming, I will then create a second members-only locked post at sgagen_art for the second round. For this post, I will enter each submitted header/summary as a top-level comment, with replies frozen. This should be at about 12:30 US EDT. At 1pm US EDT, I will then remove the freeze on the comments; the first artist to respond, if any, is the claiming artist for that story. No one is guaranteed a match. For claims, I will forward my notification email including the author and all header info, and that artist can then work with that author to get as much detail as possible in order to create art. (Again, this is a tentative plan; so please let me know of any problems or questions.)

Remember, if you're submitting a draft or headers for artist matching, you're committing to finishing your fic in time to have it posted in the Genficathon, so please keep that in mind if you're currently uncertain you can finish. Even if you don't have a draft ready, you should be confident you can wrap up your story within the next month.

One-week extension for drafts-for-art; new art-matching option

Okay, I'm going to be decisive here.

I am pushing out the draft-for-art deadline and the matching day one week. Drafts for art are now due Thursday 10 May with matching scheduled for the following Saturday 12 May.

To those who have already turned in drafts: Thank you. If you send in a revised version of your draft by the new deadline, we'll use that; otherwise, we'll use the version that is already submitted.
Artists: The final fic deadline is not changing, but you may use up to a full extra week past that date if you need it to finish your art. I'll adjust the posting dates as needed. Simply let me know if you'll need that week as soon as you know.
Matching process, with revisions:

For all authors who turn in a draft by the new deadline, we'll first use last year's method for matching. Your header info will be listed, and artists will choose from those selections. Artists will then be sent the anonymized draft to work from. [Note: If you are open to working directly with the artist, please indicate that when submitting your draft. Authors Artists matched to these fics will have the option of learning the author and the author's contact information. The default will be no-contact.] Links to the finished art will be sent in so that the author (or I) can include the links in the fic posting. [Tangent: If anyone's familiar with posting/linking art at AO3 and would be willing to serve as a consultant, please let me know.]

New: There will then be a second option. Authors, if you do not have a draft ready by the deadline, you can choose to provide only your header information. These headers will then be offered to artists in a second round. There is no promise that these fics will be matched to an artist. If an artist selects one of these options, the author and artist will work together to ensure the artist has enough information to work from. (Yes, this means these authors will not be anonymous to their artists.) Neither authors nor artists are obligated to participate in this option.
Authors, please remember that if you do participate in matching, you're indicating that you fully expect to finish your fic by the final deadline. If for some reason you absolutely cannot finish, the artist will be given the option to have their art posted on the fic's scheduled date with an explanatory summary derived from the story information they used.
Questions, comments, objections, agreement? Please let me know. Comments are screened.

Author check-in

The draft deadline for those who want art is upon us — a draft should be sent in by the end of the day Thursday (US time) if you want to be matched with an artist.

That may be a problem, because so far only one fic has been turned in. Folks may be using every last second, and if so that's totally fine, but I need to get a sense of whether that's really the case. So: a poll!

All authors, please do respond. (Anyone who's already told me they're dropping out can skip this.)

Poll #1837868 Author check-in

How is your fic progressing?

I'll have a draft turned in within about a day for the artist match!
I would definitely have a draft turned in if the matching were a week later!
I might be able to turn in a draft given another week, but no promises.
I won't be able to turn in a draft for artist matching (even with another week), but I'll be done by the no-art deadline.
I think I'll be done by the no-art deadline, but no promises.
I need to drop out of the Genficathon entirely.
Other (in screened comments)

If the deadline were pushed out a week, artists would be allowed to extend by a week as well if needed; I can play around with the posting order to accommodate.

Call for artists!

Do you want to provide art for one or more Genficathon stories? If so, please respond to this post; I will add responders to the sgagen_art community. I'm setting this post to screen comments, so don't worry about anonymity (though artists haven't been anonymous for this fest and won't, I think, be anonymous this time either).

The joining deadline is Thursday, 3 May. (The hard deadline is actually Saturday, 5 May, because that's artist/fic matching day, but this ensures I have time to get folks added. I make no promises that I'll be able to add anyone who asks after 3 May in time, though I will try.)

The art comm is currently set so that maintainers have to send invitations. (I could probably change it, but I don't want to mess about too much.) You'll therefore want to be sure you're getting notifications in order to receive the invitation. If you have any problems with this setup, please let me know and I'll see what I can do.

Please also spread the word to any other artists who may be interested!